The purpose of this policy is to meet the requirements of the Personal Information Protection and Electronic Documents Act.
The Canadian Hydrographic Association (CHA) respects the privacy of its members. It is committed to applying privacy principles to allow members to participate fully in association activities without compromising personal information.
Personal information, as defined by the Personal Information Protection and Electronic Documents Act, means “information about an identifiable individual, but does not include the name, title or business address or telephone number of an employee of an organization.”
This policy applies to personal information collected by the association and/or its branches as it conducts business, including providing member services.
The Canadian Hydrographic Association will comply with all relevant provisions of the federal Personal Information Protection and Electronic Documents Act with respect to collecting, using, storing and disposing of personal information.
In particular, CHA will collect personal information only to carry out the aims and objectives of the association.
CHA will advise individuals who voluntarily provide personal information that they are consenting to its collection by the association.
CHA will not use or disclose collected personal information for any purpose other than the aims and objectives of the association.
Those persons in the association who keep and maintain for the association records containing personal information will make reasonable security arrangements against unauthorized access, use, modification, disclosure or disposal of such records.
The executive director serves as the association’s privacy officer.
The executive director is responsible for reporting known non-compliance to the national executive council.
The privacy officer will be the association’s contact point for any complaints against CHA under the Act.
Any complaints unresolved by the privacy officer will be referred to the national executive council for consideration and appropriate action.
Enquiries about this policy should be directed to the national office of the Canadian Hydrographic Association.
This policy is issued under the authority of the members of the Canadian Hydrographic Association.
There are no guidelines for implementing this policy.
Canadian Hydrographic Association
Effective date: May 16th, 2016